Executive Assistant (m/f/d)

Our client is a renowned international bank with a long-standing presence and a modern office in a central location in Vienna. As part of a globally active financial services environment, the company offers a professional, dynamic and international workplace with excellent development opportunities.

Your responsibilities:

• Managing the calendar, diary and priorities of the Country Head
• Organising internal and external meetings, client appointments and events
• Coordinating travel arrangements including flights, hotels and registrations
• Handling expense management and administrative processes
• Communicating with clients, head office and international internal stakeholders
• Welcoming and taking care of guests and business partners
• Preparing agendas, taking minutes and following up on selected regular meetings
• Maintaining confidential files, records and sensitive information
• Supporting process improvements to make workflows more efficient
• Cooperating closely with facility management, communications and international teams
• Supporting marketing, advertising and homepage-related inputs where required

Your profile:

• Completed education, ideally at graduate level, or a relevant ongoing degree
• Ideally experience in a comparable assistant, executive assistant or office management role
• Excellent German and English skills, both written and spoken, at C1/C2 level
• French language skills are a strong advantage
• Very good MS Office skills
• Strong organisational skills and the ability to manage priorities independently
• High level of discretion, reliability and professionalism
• Excellent communication skills and a service-oriented mindset
• Proactive, adaptable and solution-oriented personality
• Calm, composed and confident appearance in an international business environment

Your benefits:

• A responsible and varied position in an international banking environment
• A central office location in Vienna with excellent public transport connections
• A flexible and collaborative working environment
• Attractive corporate benefits and compensation components
• Opportunities for personal growth and professional development
• An open, respectful and international corporate culture

Salary

The gross monthly salary for this position starts at EUR 1,300 for a 20-hour workweek. Depending on your qualifications and professional experience, an overpayment is possible.